PMO Tips and Hints

	26 June 2009 Provide Report Status Service   Provide Report Status Service Perform the six activities shown in this diagram to provide the Project Status Report Service: 1.      Define Key Features of the Report...
	09 June 2009 Improve Online Project Management Service   Improve Online Project Management ServiceIt is important to note that the improvements being discussed here are part of the routine operations of PMO Project Execution Phase . Small changes and improv...
	26 May 2009 Identify Project Management Groups   Identify Project Management Groups The customer and stakeholder groups defined in the previous section may be appropriate as the groups for evaluation. Sometimes, however, the groups need to be bro...
	05 May 2009 Project Charter and Business Case for Publicity   Use of the Project Charter and Business Case for PublicityVision, Strategic Mission, and Values: Inspiration. Seek to have stakeholders sign on to the idea that these improvements are possible and th...
	17 April 2009 PMO and Project Managment Life Cycle   Publicizing the PMO and its services involves more than announcing that services are available. It also includes: Publicizing the problems the PMO and Project Managment Life Cycle is tasked to sol...
	03 April 2009 Define Project Management Knowledge Base Requirements   Define Project Management Knowledge Base Requirements There are four types of requirements for knowledge bases: functional, content, structural, and technical. These are the same four categories used...
	20 March 2009 Prepare Project Management Database Adoption Schedule   Prepare Project Management Database Adoption Schedule The database adoption schedule is prepared in the two steps shown in this diagram: 1. Prepare Statement of Approach 2. Prepare Da...
	03 March 2009 Project Management Data Analyst Requirements   The data analyst takes these five steps to prepare the functional requirements for the project management kit database:1.      Create a list of user groups.2.  ...
	17 February 2009 Define Project Management Database   Define Project Management Database RequirementsThe organization's requirements for a project management templates database are defined in the four steps shown:1.      Defi...
	27 January 2009 Best Solution Project Management Professional   This page will provide the process needed to select and implement the best solution, whether it is a single application, or several.In some cases, the PMO allows an organization to maintain multiple o...
	13 January 2009 Relevant External Project Management Professional Tools   Evaluate Relevant External ToolsExternal tools may be included with the methodology and standards that are being adopted by the PMO, or may be available independently from vendors or other sources. On...
	31 December 2008 PMO Next Step   PMO Next StepNext StepsYou have learned about PMO Maturity. Now you can:Go to the next Learning Page, PM Maturity.Go to the PMO Improvement life cycle page.Go to the third portion of the learning sect...
	16 December 2008 PMO Supportive and Controlling   PMO Supportive and ControllingCreate two PMOs, one Supportive and one Controlling. The Supportive PMO provides support that allows project managers and teams to improve. The Controlling PMO provides f...
	11 November 2008 PMO Successes   PMO SuccessesAt this point, one of three things can happen:The organization may make the mistake of thinking that the PMO has permanently solved the problems, and that the company can continue to mana...
	22 October 2008 PMO Sarbanes-Oxley   PMO Sarbanes-OxleyAn company goes public, and finds that it must now be compliant with Sarbanes-Oxley regulations or similar regulations. As part of that, each executive and manager must certify that ...
	02 October 2008 PMO Improving Conditions   PMO Improving ConditionsOnce the cause has been found, the PMO Manager and PMO Steering Committee must make a decision. Should the PMO remain as it is, or seek to improve. In general, the PMO should s...
	17 September 2008 PMO Levels of Operation   PMO Levels of Operation Note that the three levels – Basic, Standard, and Advanced – refer to the levels at which the PMO operates, not the levels at which project management, as a wh...
	27 August 2008 PMO Lowest Level   PMO Lowest LevelOPM3 does not have a name for the lowest level, the level an organization operates at prior to standardizationFor any one group, the levels are sequential. One has to have all of the c...
	12 August 2008 PMO Zero Defects   PMO Zero DefectsIn the aerospace industry, acceptable results often means zero defects, because any defect threatens the safety of human life. Organizations can self-assess, improve, and re-assess the...
	22 July 2008 PMO Purpose and History   PMO Purpose and HistoryWhy apply the term "maturity" to a business department or function? From the executive perspective, it gives a very clear analogy. When making an HR decision, executiv...
	02 July 2008 PMO Improvement Topics   PMO Improvement TopicsMPOM's PMO Improvement Topics learning pages provide you with the knowledge critical to taking a PMO and the organization it serves to the highest levels of performance and v...
	12 June 2008 PMO Governance   PMO GovernanceThese concepts define how an audit is performed. For the specific steps of the audit process, see the Perform Audits page in the Controlling section of the Execution Phase of the MPOM&tr...
	24 May 2008 PMO Post-Implementation Review   PMO Post-Implementation ReviewAs a result, the appropriate time for a PIR is after project completion and product acceptance. Three months after is a general guideline, but will be too short in some c...
	04 May 2008 PMO End-Of-Phase Review   PMO End-Of-Phase ReviewThe PMO in the End-of-Phase Review What is crucial to the organization is that project reviews be performed properly at the end of every phase of every project. The PMO sho...
	14 April 2008 PMO Review   PMO ReviewA review would not qualify as an audit according to the audit profession, but it is sufficient to meet the business needs of the PMO. In some cases, a more independent audit is needed. For e...
	25 March 2008 PMO Measurement   PMO MeasurementMeasurement must be made before and after the effortTo show a change in measurement, it is necessary to take a measurement, then make an effort to create change, and then measure the re...
	05 March 2008 PMO Customer Service   PMO Customer ServiceThe value of this informal, customer service approach to building influence should not be underestimated. The PMO is most likely to succeed when the entire company sees it as benef...
	15 February 2008 PMO Types   PMO Types   Types of InfluenceThe different types of influence are related to the different types of PMO, as fully described on the PMO Types Learning Page. They are summarized here:The...
	25 January 2008 PMO Importance   PMO ImportanceThe Importance of InfluenceThe PMO ultimately succeeds more through its influence than through its direct work. This is true of all PMOs, but less true of the Directive PMO, as is discus...
	05 January 2008 Identifying Issues and Risks for a PMO   Identify Issues and RisksTwo more tasks remain in the process of creating the charter, as shown in this diagram:Identify Issues. In the PMO initiation phase, before PMO planning, there are many key po...
	15 December 2007 Identifying the Vision for a Project Office   Identify VisionThe PMO vision, mission, and values will together summarize the overall purpose, benefits and direction of the PMO. It provides the bridge between the permanent, strategic role of the P...
	25 November 2007 Project Office Manager   Identify PMO ManagerIf the PMO initiator wishes to become the PMO manager, and the PMO sponsor agrees, then this issue is easily resolved. However, if the PMO initiator does not wish to become the PMO...
	05 November 2007 Benefits Statement for a Project Management Office   Prepare Benefits StatementAfter performing the initial assessment, a benefits statement is prepared. The benefits statement identifies both the financial and non-financial benefits of resolving the or...
	15 October 2007 Creating a PMO Business Case   Create PMO Business CaseThe first step taken when launching a new PMO is to create and present the PMO business case. The business case defines the key problems that the PMO will address and the expec...
	25 September 2007 Adanced PMO   Advanced PMOA standard PMO becomes an advanced PMO by addressing three questions:How can we improve our current services?What new services would benefit the organization?How is the organization changi...
	05 September 2007 Interaction Among PMO Offices   Interaction Among Multiple PMOsThe interactions among multiple PMOs will vary depending on the reason that multiple PMOs exist in the same organization. The first two cases are relatively simple:In an...
	15 August 2007 The Controlling Services of a Project Office   Controlling ServicesA PMO can perform the following controlling services:1. Implement Governance2. Perform Assessments3. Perform Reviews4. Perform AuditsImplement Governance. A PMO first defines the g...
	25 July 2007 PMO and Projects   Relationship with Business UnitsThe PMO must work effectively with each business unit to ensure that the unit understands the value of the changes the PMO proposes. Often when adopting a methodology, ...